NOTICE  OF  PUBLIC  MEETING  OF  THE

LINDEN  VOLUNTEER  FIRE  DISTRICT

PURSUANT TO THE A.R.S. 38-431.02, NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE BOARD OF THE LINDEN FIRE DISTRICT AND TO THE GENERAL PUBLIC THAT THE BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC ON WEDNESDAY, JANUARY 12, 2011 AT 5:00 P.M. AT THE LINDEN FIRE STATION, LOCATED AT 6884 ARIZONA HIGHWAY 260, LINDEN, ARIZONA.  THE BOARD MAY VOTE TO GO INTO EXECUTIVE SESSION WHICH WILL NOT BE OPEN TO THE PUBLIC TO DISCUSS CERTAIN MATTERS AS INDICATED ON THE AGENDA.

THE AGENDA FOR THE MEETING IS AS FOLLOWS:

1.   CALL TO ORDER.  (PAUL WYATT)

2.   ROLL CALL AND CONFIRMATION OF A QUORUM.  (CAROL LEWIS)

3.  APPROVAL OF MINUTES FROM THE BOARD MEETING ON DECEMBER 8, 2010.

4.  CALL TO THE PUBLIC.

     CONSIDERATION AND LIMITED DISCUSSION OF COMMENTS AND

     COMPLAINTS FROM THE PUBLIC.  THOSE WISHING TO ADDRESS THE

     BOARD NEED NOT REQUEST PERMISSION IN ADVANCE.  ACTION TO BE

     TAKEN AS A RESULT OF PUBLIC COMMENT WILL BE LIMITED TO

      DIRECTING THE STAFF TO STUDY THE MATTER OR RESCHEDULING

     THE MATTER FOR FURTHER DISCUSSION AT A LATER DATE.

5.  FINANCIAL REPORT:

     A.  COUNTY TREASURERS REPORT

     B.  WARRANTS SIGNED

6.  DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON FIVE YEAR PLAN.

7.  DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON BOARD MEMBER ATTENDANCE.

8.  CHIEF'S REPORT

      A.  MONTHLY CALL OUTS

9.  BOARD MEMBER REPORT

10.  ADJOURNMENT

A COPY OF AGENDA BACKGROUND MATERIAL (WITH EXCEPTION OF MATERIAL RELATING TO EXECUTIVE SESSIONS) IS AVAILABLE FOR PUBLIC INSPECTION AT THE LINDEN FIRE STATION, 6884 ARIZONA HIGHWAY 260 LINDEN, ARIZONA.  ANY AGENDA ITEMS TO BE ADDED NEED TO BE SUBMITTED IN WRITING 15 DAYS PRIOR TO THE BOARD MEETING AT THE LINDEN FIRE DEPARTMENT.

DATED THIS 7th DAY OF JANUARY, 2011.

CAROL LEWIS, DEPUTY CHIEF

LINDEN FIRE DISTRICT

Persons with a disability may request a reasonable accommodation, by contacting Carol Lewis at 928-537-1101.  Request should be made at least 24 hours in advance to allow time to arrange the accommodation.

Regular Board Meeting

January 12, 2011

The January 12, 2011 Board Meeting of the Linden Fire District was called to order by the Board Chairman Paul Wyatt. 

Roll was called and Board Members Paul Wyatt, Kay Perkins, Brian Shields (teleconference), Merwyn Fish and Loran DeWitt  were present.  Confirmation of a quorum was established.  Chief Troy Maloney, and Deputy Chief Carol Lewis were present.

The minutes of the December 8, 2010 Board Meetings were sent to the board members and Paul asked if there were any corrections or additions to them.  Merwyn made a motion to accept the minutes as written, and Loran seconded the motion.  The vote was unanimous and the minutes were accepted as written.

CALL TO THE PUBLIC

Bob Filley had a question about the response from Timberland Acres for insurance purposes.  Paul asked Bob to request this item to be added to the agenda on the next month board meeting.

FINANCIAL REPORT

Carol reported the balance to date in Navajo County –Wells Fargo, National Bank of Arizona (payroll) and the Contingency Fund.   Each board member was given a copy of each bank register with receipts available.  Copies of the monthly reports with the bank statement registers and all financial transactions, minutes and agenda were in the board members packets sent to them the week prior to the board meeting.  Receipts of all financial transactions were available for the board members to review and warrants were signed. 

      FIVE YEAR PLAN

There was discussion on the accomplishments of the five year plan and items still needed.   Those items still needed are additional manpower, station renovation, and apparatus.   With the age of the fleet it would be recommended to replace the engine.  Brian stated that we cannot operate the same with the state of the economy.  We need to plan for the worst and hope for the best.   Change is coming, and we need to plan. Paul stated the department will continue to live within their means, however we can have goals that are realistic and attainable.   Chief mentioned that within the next budget year we will need to replace the repeater, as there will be a change in the requirements in use of frequencies.  The radios will be have capabilities of these changes.  This will be between $50,000 - $20,000. 

It was recommended that we put this on the March agenda, as we will not receive our assessed   evaluation until after February 10, 2011.

BOARD MEMBER ATTENDANCE

Brian asked for this to be put on the agenda and would like the board to understand that it is recommended that board members be to at least 1 meeting in 3 months.  Jason Moore, Deputy County Attorney, mentioned that if this situation comes up that it is up to the board to take action.  If the board member doesn’t have an interest in the department or is not active, the board can take action.  Merwyn felt when a man is trying to make a living and has missed meetings, and is active on the board there should be no action taken against him.  Merwyn made a motion to keep it the way it has been, and Loran seconded the motion.  The vote was unanimous and the motion carried.

CHIEF'S REPORT

      Call outs:  EMS  - 8,   Other (public assist) – 7, Fire – 3 structure with 2 Automatic Aid.

         Manifold in Chief’s vehicle has been complete at Jay’s auto.

         70 gallon fuel tank was purchased for diesel fuel, will be put on Support.

    AFDA Seminar in Laughlin, January 13-15, 2011.

     179 hours of training

BOARD MEMBER REPORT

None at this time.

There being no further business at this time, Merwyn made a motion to adjourn and Loran seconded the motion.  The vote was unanimous and the meeting was adjourned. 

Respectfully submitted,

Carol Lewis, Deputy Chief