Linden
Fire Department
office (928) 537-1101
offices hours 8:30am to 3:30pm
October 2010
NOTICE
OF PUBLIC
MEETING OF
THE
LINDEN
VOLUNTEER FIRE
DISTRICT
PURSUANT TO THE A.R.S. 38-431.02,
NOTICE IS HEREBY GIVEN TO THE MEMBERS OF THE BOARD OF THE LINDEN
FIRE DISTRICT AND TO THE GENERAL PUBLIC THAT THE BOARD WILL HOLD A
MEETING OPEN TO THE PUBLIC ON WEDNESDAY, OCTOBER 13, 2010 AT 5:00
P.M. AT THE LINDEN FIRE STATION, LOCATED AT 6884 ARIZONA HIGHWAY
260, LINDEN, ARIZONA.
THE BOARD MAY VOTE TO GO INTO EXECUTIVE SESSION WHICH WILL NOT BE
OPEN TO THE PUBLIC TO DISCUSS CERTAIN MATTERS AS INDICATED ON THE
AGENDA.
THE AGENDA FOR THE MEETING IS AS
FOLLOWS:
1.
CALL TO ORDER. (PAUL WYATT)
2.
ROLL CALL AND CONFIRMATION OF A QUORUM.
(CAROL LEWIS)
3.
APPROVAL OF MINUTES FROM THE BOARD MEETING ON SEPTEMBER 14,
2010.
4.
CALL TO THE PUBLIC.
CONSIDERATION AND LIMITED DISCUSSION OF COMMENTS AND
COMPLAINTS FROM THE PUBLIC.
THOSE WISHING TO ADDRESS THE
BOARD NEED NOT REQUEST PERMISSION IN ADVANCE.
ACTION TO BE
TAKEN AS A RESULT OF PUBLIC COMMENT WILL BE LIMITED TO
DIRECTING THE STAFF TO STUDY THE MATTER OR RESCHEDULING
THE MATTER FOR FURTHER DISCUSSION AT A LATER DATE.
5.
FINANCIAL REPORT:
A. COUNTY
TREASURERS REPORT
B. WARRANTS
SIGNED
6.
DISUCSSION AND POSSIBLE ACTION TO BE TAKEN ON DISTRICT
INSURANCE.
PRESENTATION BY EDDIE HANCOCK, VFIS.
7.
DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON THE VEHICLE
USAGE.
(POLICY MANUAL, HUMAN RELATIONS, USE OF DISTIRCT ISSUED
VEHICLES.)
8.
DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON MAINTENANCE AND
REPAIRS OF
VEHICLES (EXCLUDING ENGINES AND TENDERS).
9.
DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON REPAIRS TO
CHIEF’S VEHICLE.
10.
DISCUSSION AND POSSIBLE ACTION TO BE TAKEN ON RESOLUTION
#10-01 REGARDING
RESERVE ELIGILITY FOR THE LINDEN FIRE DISTRICT VOLUNTEER PENSION
& BENEFIT
PLAN.
11.
CHIEF'S REPORT
A. MONTHLY CALL
OUTS
12.
BOARD MEMBER REPORT
13.
ADJOURNMENT
A COPY OF AGENDA BACKGROUND MATERIAL
(WITH EXCEPTION OF MATERIAL RELATING TO EXECUTIVE SESSIONS) IS
AVAILABLE FOR PUBLIC INSPECTION AT THE LINDEN FIRE STATION, 6884
ARIZONA HIGHWAY 260, LINDEN, ARIZONA.
ANY AGENDA ITEMS TO BE ADDED NEED TO BE SUBMITTED IN WRITING
15 DAYS PRIOR TO THE BOARD MEETING AT THE LINDEN FIRE DEPARTMENT.
DATED THIS 8th DAY OF OCTOBER, 2010.
CAROL LEWIS, DEPUTY CHIEF
LINDEN FIRE DISTRICT
LINDEN FIRE DEPARTMENT
Regular Board Meeting
October 13, 2010
The October 13,
2010 Board Meeting of the Linden Fire District was called to order
by the Board Clerk Brian Shields.
Roll was called
and Board Members Brian Shields, Kay Perkins and Merwyn Fist were
present. Confirmation
of a quorum was established.
Chief Troy Maloney, Deputy Chief Carol Lewis, Firefighters
Eric Anderson, Raul Reyes, and Ty Ison were present.
Also, present was Dusty Parsons.
The minutes of
the September 14, 2010 Board Meetings were sent to the board members
and Brian asked if there were any corrections or additions to them.
Merwyn made a motion to accept the minutes as written, and
Kay seconded the motion.
The vote was unanimous and the minutes were accepted as
written.
CALL TO THE
PUBLIC
Carol brought to
the attention of the board the following announcements:
·
Flu Shots at the Linden Fire Department
on Wednesday, October 20th at 6:00 PM.
·
Breakfast at the fire department the
first Monday of every month from 7:00 AM – 9:00 AM.
·
Officer’s Symposium, November 12th
from 8:00 AM – 5:00 PM.
Breakfast and lunch will be served.
·
Board Meeting next month will be changed
to the 3rd Wednesday, November 17th.
Brian Shields
announced a meeting with the county on Thursday, October 14th
at the new County facility on 9th Street in Show Low.
This is regards to a CDBG grant.
FINANCIAL
REPORT
Carol reported
the balance to date in Navajo County –Wells Fargo, National Bank of
Arizona (payroll) and the Contingency Fund.
Each board member was given a copy of each bank register with
receipts available.
Copies of the monthly reports with the bank statement registers and
all financial transactions, minutes and agenda were in the board
members packets sent to them the week prior to the board meeting.
Receipts of all financial transactions were available for the
board members to review and warrants were signed.
DISTRICT
INSURANCE
Eddie Hancock,
Hancock Leavitt Insurance, presented the insurance coverage for
renewal for 2010-2011.
(See attached for coverage.)
Items discussed:
Property:
·
Building:
Contents – office and training equipment; Portable –
Firefighter equipment
·
Kay Perkins asked about clean up after a
disaster, and Mr. Hancock stated it does cover debris removal and
replacement.
·
Vandalism is covered.
·
Water damage:
covered by inside water (i.e. break in water pipe) and from
outside (ground water).
·
Includes both main station well and
Burton well.
·
Includes non payment of other services
(wildfires, etc.).
·
See attached for further.
Commercial
General Liability
·
Bodily injury, personal injury and
property damage.
·
Function only what trained to do (Good
Samaritan)
·
Umbrella
·
See attached for further.
Management
Liability (Errors and Omissions)
·
Judgment, discipline
·
Crime Coverage (question of honesty)
·
See attached for further.
Merwyn asked if
policy could be cancelled.
Mr. Hancock stated this would depend on the severity and the
frequency of claims.
Merwyn made a
motion to accept the renewal of the policy for 2010-2011, and Kay
seconded the motion. The vote was unanimous and the motion carried.
VEHICLE USAGE
Chief presented
the changes to the policy manual “Use of District Issued Vehicles”
IV. Guidelines, C to read “Those employees who are issued a
District vehicle shall use the vehicle for personal use only to
commute to and from work and for infrequent, de minimus occurrences.
The use of District vehicles for other personal business is
prohibited with the exception of the Fire Chief for availability to
respond to incidents.
The Fire Chief’s vehicle shall not be driven for personnel use
beyond 10 miles from Station 710 unless allowed through other
sections of this guideline.”
K. was added to
read “Only fire department personnel, spouses with a signed waiver
and other fire service personnel for official business shall be
permitted to ride in LFD vehicles.”
See attached for
section “Use of District Issued Vehicles”.
It is necessary
for board approval to adopt and/or to revise the policy manual.
Kay made a motion to accept these revisions as presented, and
Merwyn seconded the motion.
The vote was unanimous and the motion carried.
MAINTENANCE
AND REPAIRS OF VEHICLES
Brian put
together a list for maintenance and repairs for department vehicles
(non diesel). He and
Chief Maloney distributed them to local automotive shops for bids.
As to date there have been no bids submitted.
Brian will go back to shops and discuss this issue.
REPAIRS ON
CHIEF’S VEHICLE
There was not an
extended warranty on the Chief’s vehicle.
The exhaust manifold needs to be repaired.
There was no action to be taken as the bids for the repair
came in under the amount for board approval.
Chief will have the vehicle repaired.
RESOLUTION
#10-01
It was necessary
for the board to make changes for eligibility for the Linden
Volunteer Fire District Pension and Benefit Plan as the reserves are
participating in the Plan.
Each item on the Resolution #10-01 was discussed.
Merwyn made a motion to accept this Resolution #10-01 and Kay
seconded the motion.
The vote was unanimous and the motion carried. See attached for copy of Resolution #10-01
CHIEF'S
REPORT
A.
Call outs:
EMS - 12, Fire – 3,
Other (public assist) – 23
B.
Training for the month – 279.5 hours.
BOARD MEMBER
REPORT
No reports at
this time.
There being no
further business at this time, Merwyn made a motion to adjourn and
Kay seconded the motion. The vote was unanimous and the meeting was adjourned.
Respectfully
submitted,
Carol Lewis,
Deputy Chief